2005 Executive Committee Meeting -- Acoustical Society of America Washington, D.C. Chapter

Wednesday, February 9, 2005, 11:30-12:30

Mi Rancho Restaurant, Silver Spring, MD.

Attendees:

• Juan Arvelo
• Paul Arveson
• Steve Benka
• Jim Jenkins
• Craig Olson
• Zachary Upton

Minutes:

• ~11:30 Call to Order, lunch
• Elections for new officers
• President -- Zachary Upton
• Vice President -- Jerry Dietz (in absentia, confirmed 2/10)
• Secretary -- Amanda Lauer (in absentia, confirmed 2/14)
• Treasurer -- Craig Olson
• ASA Chair -- Juan Arvelo
• WAS Liaison -- Paul Arveson
• IEEE Liaison -- Jim Jenkins
• AIP Liaison -- Stephen Benka
• Discussion of Chapter Meetings
• Locations
• UMD, JHU/APL, Gallaudet U, and Mi Rancho are still good locations
• Morgan State?  May be a long haul for an evening meeting
• Catholic U may be an option again (Upton to follow up)
• Still need a N. Virginia location
• The American Center for Physics (College Park, MD) is a new location.  **Action: Steve Benka to reserve space for the April 6, 2005 meeting
• Schedule
• April 6 -- first 2005 meeting
• June, September, December
• Speakers
• Juan Arvelo compiled a list of suggestions.
• Try to get Murray Strasberg soon
• Request for a joint meeting from North Carolina Chapter of ASA
• Consensus was that, even if the meeting was held in Richmond, the travel would be too far.
• Investigate "Speaker Exchange" program as a start
• Official Charter and Bylaws
• Basic versions exist on website
• We need to get complete set drafted and submitted
• Suggested Executive position term limits -- 1 year, though there is no reason that people cannot be reelected.
• We could potentially request a waiver from the nominal ASA chapter calendar (Exec. meetings in the spring, year starts 15 May) so that we could continue with the existing schedule (Calendar year, executive meeting in first quarter).
• Chapter funds
• Need to submit 2004 Treasury Report before 3/31/05
• $500/year
• $5/head at meetings
• 80% of honoraria up to $500/year
• $200/year for Science Fair student awards
• $200/year for University Student Participation Award and travel expenses
• $200/year for talks at schools
• Never got complete reimbursement for 2003 honoraria
• Arvelo to follow up with ASA
• Account balance cannot exceed $2000 without a waiver
• Mentoring and Demo requests from Falls Church Schools
• For K-12 demos, we need to have a "kit" that we can use for outreach (equipment?)
• Paul Arveson to coordinate efforts
• ASA Demo CD and AIP materials may be good inputs
• Potential to use the newsgroup or other Internet tools for mentoring
• ~1230 Adjourn