- J. Arvelo
- C. Olsen
- Z. Upton
- J. Jenkins
- J. Dietz
- P. Arveson
- C. Gaumond
- G. Madaras on behalf of J. Madison
- Call
to Order
o Members welcomed
o Juan Arvelo called the meeting to order
o Arvelo distributed handouts for guidance and review
¤ DC Chapter Executive Meeting Agenda
¤ Initial Analysis of Survey ResultsÉ
¤
Suggested Guidelines for Organizing a Regional Chapter,
from ASA
- Survey
Results
o Reviewed survey analysis results
o Determined that members prefer meetings lasting 2 to 3 hours in duration
o Determined that members prefer meetings to be held during weekday evenings followed by weekday during lunchtime
o Topics of most interest include
¤ Practical, theoretical & applied acoustics
¤ Signal processing & underwater acoustics
¤ Significant accomplishments & state-of-the field
¤ Acoustics in homeland defense
o A webcasting option for the chapter meetings was discussed
¤ Arvelo pointed out that a one-way webcasting option is an effective way to facilitate virtual presence of members that are too far from the meeting location and that each virtual presence is an additional attendance that counts towards the enhanced presence of the chapter and additional funds from the ASA headquarters which could be used to enhance our meeting experience.
¤ Arveson pointed out the technical difficulties with interactive live web broadcasting
¤ Madaras suggested pre-recorded one-way online meetings might be effective
¤ Arvelo agreed that digital pictures and movies should be recorded during the meeting, but he was not sure how movie viewers would count as virtual presence in the meeting
¤ It was agreed to continue the webcast-option discussions over e-mail communications
o It was decided to alternate lunch and evening executive meetings to accommodate schedules of those interested since some organizers prefer lunch meetings while others can only participate in evenings ones.
o Arveson pointed out that some chapters only have physical executive meetings once or twice a year and rely mainly on telephone or electronic communication to run the chapter
o
Arvelo stated the importance of defining the chapter
bylaws and charter. The chapter has not updated its charter and bylaws since
1950. Arvelo took as action item to draft a charter and bylaws for the review
of all executive team members.
- Objectives
for 2003
o Year defined as calendar year, Jan to Dec
o Meetings to be held quarterly
¤ Two hours in length
¤ Believed that non ASA members, such as IEEE and WAS, can attend the regional meetings and are to be included in the National ASA headcount [Gaumond]
o Meetings to incorporate speakers from each discipline
¤ Representatives to submit speaker lists
¤ Three speakers 30 - 45 minutes each
o Meeting dates and times to be confirmed via email
o Next meeting tentatively set for end of May
o Meeting locations discussed
¤ Presentation items tough for restaurants
¤ Community recreation centers possible
¤ Community public schools possible
¤ Madaras offered RPGÕs conference room. This room can accommodate up to 25 members.
o Other topics
¤ Averson distributed handouts and suggested that the chapter should include an activity where members can conduct acoustics demonstrations to school kids in order to attract them to the field
¤ Madaras suggested that RPG is interested in an opportunity to conduct an architectural acoustics tour of their facility
¤ Focus on most demand, with variety to attract other disciplines
¤
Believed that $100 available from ASA for guest
speakers
- Executive
Board Assignments
o President, J. Arvelo
o Vice President, Z. Upton
o Treasurer, C. Olsen
o Secretary, J. Dietz
o Representatives
¤ ASA, C. Gaumond
¤ Washington Academy of Sciences, P. Arveson
¤ IEEE, J. Jenkins
¤ INCE, Z. Upton
¤ AES, TBD
¤
Possible Architectural Acoustics Society, G. Madaras
- Action
Items
o Invite Potential Speakers To Next Meeting [Zach Upton]
o Reserve Next Meeting Location [Jim Jenkins & Paul Arveson]
o Draft Chapter-Meeting Agenda [Zach Upton]
o Announce First DC-Chapter Meeting [Jerry Dietz]
o Petition ASA Executive Council (Elizabeth McLoughlin) For Local Chapter Executive Board Approval [Charles Gaumond]
o Announce ASA Headquarter Office (Elaine Moran) New DC-Chapter Executive Board & Plans [Charles Gaumond]
o Review DC-Chapter Charter & Bylaws [Juan Arvelo]
o Review Membership Fees & Chapter Finances [Craig Olsen]
o Conduct Additional Survey Data Analysis If Needed [Not Needed, current data used as material for decision making]
o Design DC-Chapter Main Web Site & Establish Link From ASA Web Site [Paul Arveson & Juan Arvelo]
o Announce DC-Chapter Meeting To Washington Academy Of Sciences To Boost Attendance [Paul Arveson]
o
Distribute minutes and
attendance list [Jerry Dietz]
-
Treasury Report
o
Regional fund currently has a balance of $1200
-
Adjourn
o
Juan Arvelo adjourned the meeting
Distribution of meeting announcements to be made through email and regular mail for regional members without email listed with ASA.